Artworks – General Features

Artworks – General Features

Where artwork details are entered and stored. Each record represents an artwork or edition. An artwork can have a stock level of more than one. If you sell jewellery or multiple editions of an artwork or any item where you have many copies then the artwork is entered once and the stock level can be added to where required. See the section on managing multiple editions for more details on how to manage editions where each stock entry has an additional unique value such as an edition number.

For collectors and galleries it’s likely there will only be one entry per artwork. For artist and shops using Tessera there may well be many pieces for each artwork.

  1. Edit Screen where all fields are available and most editing is performed.
  2. Form View. Here artworks are presented one at a time with an emphasis on highlighting the image.
  3. LIST screen more than one artwork viewable at a time..
  4. List Screen allowing more artworks to be viewed at one time.
  5. Grid Screen where artworks are presented in a grid format.
  6. Batch Screen. Here you can specify what fields are available to view allowing the ability to scroll through artworks and make quick edits.


(Access to different screen views also available under the main component headings of Tessera).



Add and edit artwork details. All fields are included on this layout, with access to additional fields via buttons and popover screens. See the help files on the individual fields available on these screens for more details.

Edit Screen – Overview screen

  1. Use the Overview screen to review basic artwork details. Click on listed artworks to review individual artworks.
  2. Use this button to temporarily hide artwork price from view.


Edit Screen – Artwork screen

Where most of an artworks fields are available for edit and review. See the help files on the individual fields available on this screens for more details.


Edit Screen – Artworks screen

A list of all artworks for the current artist including the option to edit main fields and sort by a number of criteria.


Edit Screen – Price screen

The Price screen for the current artwork. See pricing artworks for more details.


Edit Screen – Prices screen

A list of all prices for the artworks for the current artist including the option to edit main fields and sort by a number of criteria.


Edit Screen – Image screen

The Image for the current artwork.


Edit Screen – Images screen

All images for the current artwork.



Batch Screen

  1. On this screen you can elect from the drop-down menus to select exactly what details you want to appear in each column. Columns can be sorted and individual fields can be edited.
  2. Some fields will feature an edit button that gives you access to more details.
  3. The stock status button is either green or red depending on whether stock is available.
  4. There will be occasions when you want to make alterations to a number of fields at once. For example you might want to alter the Medium of a number of artworks from “Oil” to “Oil on canvas” at once. Rather than having to individually changed dozens of records, alter one record then use the Batch feature to change the value in all of the records in the current found set. Alterations made in this way cannot be undone.


Form Screen

This screen shows you one artwork at a time and is useful when showing artworks to clients. Click on the image to reveal more details.

  1. Use the Full Screen button to view the image alone with the option to switch the background colour between black and white.
  2. Control the text that appears next to the image.

LIST screen

View several artworks at a time in list format.

    1. Use the Preferences button to specify the data to be placed in the last field location on this layout.
    2. Click on images for more details and features.
    3. Use the “Hide Sold” button to temporarily hide artworks that have no stock available.


List Screen

View many artworks at a time in list format.

  1. Click on column headers to sort artworks.
  2. Sorting columns where the title is in bold will summarise data as shown below.


Grid Screen

View many artworks in a format designed to highlight images.

  1. Use the control button to specify the details to appear under images.