Importing from previous version of Tessera
Tessera will now correctly import Preference and Value List settings from a previous version.
A colour can now be associated with an artwork status. Clicking on the Status icon allows you to alter the status of an artwork without returning to the Edit Screen. Choose from eight colours and associate any status with any selected colour.
On the LIST, List, Batch and Edit screens you can now select to view client’s who’ve purchased an artwork. Where you have several copies of an artwork all clients will be listed and clicking on the names reveals them in list format. Clicking on a name will take you to the related client record.
On the Artwork Edit screen Custom Fields have been moved so that they can all be accessed at once while the thumbnail image has been enlarged and moved to the top left of the screen.
Artist’s artworks can be sorted when viewed on the Overview screen.
Individual edition entries for an artwork can now belong to “Edition Sets”. Editions Sets have unique IDs making it easy to have any number of unique artwork entries even where the entries have the same edition number.
EXAMPLES: You sell prints of your artworks or photographs. There maybe two sets of prints for the artwork. “Large” and “Small” each set of prints has 10 copies numbered 1/10 to 10/10.
You can now prevent confusing these prints by creating two Edition Sets. One named “Large Prints” on named “Small Prints”. Now it’s clearly shown on screen which print belongs to which set. At the time of sale you can easily select which print to add to an invoice.
Edition Sets also have the added feature of allowing individual pricing for each item in a Edition Set. You can set default, Locations and Mediums for sets and over-ride these for individual artworks where required.
The main screen in the People Component has been redesigned so that user’s have immediate access to all related client activity on the one screen.
The People Component List Screen has been redesigned for easier comprehension and use of the Sort buttons will render as bold the selected sort criteria.
• Consignment documents now display artwork details as expected when artworks added to document
• Artwork Batch Screen now includes ability to select a keyword and apply it to all of the artworks being browsed.
• Artist Documents now have the option to greater range of details on printed document.
• Ability to password protect the file on opening in addition to the security enabled from the User Security Feature
• Tessera waits when closing for a few seconds to give users a chance to cancel closing. This feature can be disabled in Preferences.
• Ability to filter existing Payment Documents by date including display of totals. This gives you the option of reviewing all items paid out for a given period.
• Artwork Editions belonging to the same artwork can now be divided up into “Sets”. Each set can have different default dimensions, location, price etc. Individual editions belonging to an artwork can over-ride these settings and have their own price, location etc.
• Images can now be manually sorted. Where images appear in pop-over windows you can now scroll through all images available for the current artwork
There are a number of fields in the Artwork Component accompanied by “Starred” buttons. This indicates that the field also includes the option to add additional values beyond what can be added to the field itself. For example it may be for historical works that there are a number of different titles under which the artwork is known. Clicking on the Starred icon reveals a field that allows you to add any number of additional values, once an initial value has been added in the primary field, where each value is separated by a new paragraph.
Fields in Tessera accompanied by a star icon belong to The Dublin Core Metadata Element Set. This is a vocabulary of fifteen properties for use in resource description widely used by a range of organizations interested in facilitating movement of data between organizations.
Use of these fields in Tessera allows data to be moved out from Tessera in a format suitable and familiar to many other bodies who utilize the Dublin core standard.
For more information use the button provided under the starred icon.
• Invoice lines now appear on invoices as expected.
• Preferences and registration now import s expected.
• Invoice numbers now increment as expected.
• Duplicate keywords and Custom field names now allowable.
Artwork Edit screen now features a multi-screen layout allowing quick and easy access to artwork features.
Up to twenty Custom fields now accessible at any one time.
New artwork screen now includes a wider range of fields.
Artwork image names now appear where possible with images.
Image names are searchable under Artworks Advanced Search.
The Manage Stock button gives you access to the Stock/Sales Screen where you add and adjust stock levels for the current artwork.
When an artwork is created at least one item of stock is likely to have been automatically added. You can amend this number using this button and can add or remove stock by adding new stock records. The current level of stock is calculated as a product of all the stock you’ve entered, less stock sold and less stock out on consignment.
(For detailed stock reports use the Inventory Report accessible from the Reports screen accessed via the Tessera screen).
To add more stock access the Stock/Sales management screen from the Artwork Edit screen.
The Sales button also takes you to the Stock/Sales screen where you can review the sales for the current artwork. For accurate and detailed sales reports use the Advanced Sales Report.
Artworks can be placed out on consignment using the Tessera Consignment feature which is accessed from the Tessera screen. On the artwork edit screen screen the consignment field will display the number of consignments on which the current artwork is featured. Click through to the Stock/Sales screen where the related consignment reports are listed and from where they can be accessed and edited.
The Tessera Volume Icon
Copying Tessera to your Applications folder
Locate the Tessera Folder
Contents of the Tessera Folder
(The Tessera App and the Tessera data file need to remain in the same folder and should not be renamed).
Once Tessera has been installed you can close the installer window and safety delete the Volume Icon and the .dmg icon (1).
On opening the downloaded Tessera.exe file you’ll be presented with a dialog prompting you to install Tessera on your PC. Options will include installing shortcuts. The default Location is set to be the base level of your C drive rather than your Programs or Documents folder.
The Tessera folder contains both the Tessera Application and the Tessera Data file. This data file is constantly being modified as you use Tessera. Windows does not expect programs to be altering in this manner which is why Tessera is placed where it is. Try the Tessera in other locations on your PC. The Documents folder should be suitable but you may experience difficulties if Tessera is placed in the Programs folder.
To uninstall Tessera access the uninstall feature via your Control Panel settings.
If you have problems once Tessera is installed with entering data it may be that there’s a problem on the properties set for the Tessera folder. It may be set to “Read Only” which will prevent the entry of data .
To share Tessera you need: A copy of FileMaker Pro running Tessera with sharing enabled. Or to be running the Tessera using FileMaker Server. Or to be hosting Tessera using FileMaker Cloud.
When shared more than one person could be adding artworks, creating invoices or making changes to client records and all the changes will be visible to all the users simultaneously.
Each Mac or PC will need to have a licensed copy of FileMaker Pro installed. (iPad or iPhone users need a free copy of FileMaker Go to access a copy of Tessera hosted using FileMaker Pro).
FileMaker Pro is an application from filemaker.com that lets users create and run FileMaker Pro files such as Tessera. One of the computers hosts the Tessera data file using FileMaker Pro while the other users are guests of this hosted file which they also open using FileMaker Pro. This is the ideal situation for a few users wanting to work on one copy of Tessera. The users need not be on the same local network as long as you have internet access and the hosted copy of Tessera is open on the host computer. See FileMaker’s help files for more details.
FileMaker Pro Server is a server solution for managing larger networks ensuring data integrity and backups that makes it the best option in any circumstances but is certainly the only option to consider if you plan to have more than five users at any one time and want to ensure Tessera functions as expected. With FileMaker Server you also have the option to allow users access to your FileMaker Pro database using a web browser. FileMaker Pro Server and offer additional security and features that suit larger organisations where security and stability are particularly important. Ideally FileMaker Pro Server will live on it’s own workstation along with a copy of Tessera. This way FileMaker Pro Server can provide a stable and secure platform for users to log-in as guests. Each guest of the Tessera data file will need a copy of FileMaker Pro or a copy of FileMaker Go if they are on an iPad or iPhone.
There are many companies that will host your FileMaker Pro solution for you allowing you to access the Tessera data file from wherever you are as long as you are online. This way you don’t need to manage and support the hardware and software required to run Tessera and there are addition benefits for when it comes to security and backup.
For more details on sharing FileMaker Pro files see these resources from filemaker.com.
FileMaker offers a solution to host Tessera using FileMaker Cloud. Using Amazon Web Services you can be walked through the setting up of FileMaker Pro Server on the web and then hosting your Tessera file.
Watch this video from FileMaker for more details.